Student Involvement

Types of Events

Is your group planning a group meeting, informational table, or an event? It is important to know the difference when filling out the event registration form on CougSync.

Group Meeting

A group meeting is when your RSO is only reserving a meeting room or classroom to conduct RSO business or hold informational sessions. No hazardous activities. If the meeting is open to non-members, no food or alcohol can be served.

Informational Table

An informational table is designated as an event where groups are promoting their organization, or a cause, by simple information dispersal (e.g. flyers, poster displays, word of mouth). No food, alcohol, or loud music.

Event

Any event that is more complex than simple information dispersal (e.g. performances, bake sales, banquets, athletic events, etc.--see "suggested time table" for additional event examples and event request submission timeline).

Because Each Event Is Unique See Our Suggested Time Table Below

Event Request Timeline

 Event Type

Example

Submission Time
 Group Meetings Recurring event on event request 1 Week
 Information Tables Food / raffle / fundraising. Does not include info tables 2 Weeks
 Events Simple events, events w/ food, events w/ 100+ people 3 Weeks
 High-Risk Events Mechanical bulls, animals, athletic activities, etc. 4 Weeks
 Events w/ Alcohol on Campus Obtain License or Permit from WA State Liquor & Cannabis Board 7 Weeks

Free Speech Events

For protests, rallies, and other expressions of free speech to be held within two weeks, please email berto.cerrillo@wsu.edu so we can help with event details and expedite your event approval.

Steps to Register Your Event in CougSync

  1. Login with your WSU ID and password at https://wsu.campuslabs.com/engage/
  2. Go to your current memberships and access the organization page you want to create an event for. (If you are not an officer of the page or the primary contact, this option will not appear.)
  3. Select “manage organization”. In the hamburger menu in the upper left of the page, access “Events”
  4. Select “Create Event” in the upper right of the page to begin the event request process.
  5. Once the request has been submitted, please remain active on the conversation feed of your completed event request to address any questions the reviewers have about your event request.

Need Help?

If you have any questions, give us a call at 509-335-2402, email getinvolved@wsu.edu, or visit us in the Student Organization Center located in CUB 331.