Student Involvement

Types of Events

Is your group planning a group meeting, informational table, or an event? It is important to know the difference when filling out the event registration form on CougSync.

Group Meeting

A group meeting is when your RSO is only reserving a meeting room or classroom to conduct RSO business or hold informational sessions. No hazardous activities. If the meeting is open to non-members, no food or alcohol can be served.

Informational Table

An informational table is designated as an event where groups are promoting their organization, or a cause, by simple information dispersal (e.g. flyers, poster displays, word of mouth). No food, alcohol, or loud music.

Event

Any event that is more complex than simple information dispersal (e.g. performances, bake sales, banquets, athletic events, etc.--see "suggested time table" for additional event examples and event request submission timeline).

Event Type	Suggested Submission Before Event Date
Catered food events with a custom menu (e.g. cultural food-related events)	9 weeks
High risk events (e.g. dances, events with physical activities, events with 100+ attendees, bonfires, haunted houses, events involving chemicals)	6 Weeks
Events with alcohol	6 Weeks
Auctions with high-value items	6 Weeks
Comedy or play	5 Weeks
Bake sale events	5 Weeks
Food events (e.g. events requiring a food permit, standard catered events)	3 Weeks
Auctions or sales with low-value items	3 Weeks
Film showings without food	3 Weeks
Standard tabling requests	2 Weeks
Group meetings	1 Week

 

Free Speech Events

For protests, rallies, and other expressions of free speech to be held within two weeks, please email berto.cerrillo@wsu.edu so we can help with event details and expedite your event approval.

Steps to Register Your Event in CougSync

1. Login with your WSU ID and password at www.CougSync.wsu.edu
2. Find your club's CougSync portal page (click "My Memberships" at the top and select your organization)
3. Click the "Events" tab
4. If you have administrative access to your club's CougSync portal page, you can click "Create a New Event" to begin the event request. (If you do not have access, this option will not appear)
5. Once the request has been submitted, please remain active on the conversation feed of your completed event request to address any questions the reviewers have about your event request.

Need Help?

If you have any questions, give us a call at 509-335-2402, email sild.infodesk@wsu.edu, or visit us in the Student Organization Center located in CUB 331.