Student Involvement

HOW TO RENEW YOUR RSO

Student organizations are required to renew their club every academic year, by the third week of the fall semester.

We are phasing out our current student engagement platform, CougSync (also known as Campus Labs or Engage), in preparation for a new platform. Access to the new platform is currently unavailable. Please contact our team with any questions.

Follow these instructions to renew your organization:

1. Transition Leadership Positions
Hold elections in March-April to identify new club leadership. Pass officer roles and responsibilities to new club officers. This transition includes granting permission to new officers through our new student engagement platform. 

2. Maintain Club Membership
You still need a minimum of four club members to renew an organization. Members and Officers must be currently enrolled WSU students who have joined the organization through our new engagement platform and are listed under the “People” tab.

3. Attend Officer Training
Two RSO Officers must complete an in-person officer training every year. More than two officers or members are welcome to attend the training to learn about RSO services and processes. Student Involvement schedules officer training dates throughout the RSO renewal season.

4. Update your RSO page on the new student engagement platform.
Administrators of the club’s portal will be able to log in, navigate to their organization’s portal, select the Profile tab, scroll to the bottom of the screen, and select the Manage Profile button. Here are some things to update:

  • Upload an updated constitution document - Your Constitution should always be up to date with your organization polices. On the first page of your constitution, include the date that the document was last updated to ensure you get credit for your updated constitution.
  • Reflect on the club’s mission, vision, and values over the last year and make any updates to those as necessary.
  • Identify the club’s new meeting day, time, and location.
  • Update officer and advisor positions and contact information. To fulfill the officer-training requirement, list the two officers who attend training.
  • Make sure to finish submitting the updates on the form to fulfill this requirement.

5. Submit Advisor Agreement Form
Advisors can be faculty, staff, or graduate students with a teaching, research, or graduate assistantship at WSU. Advisors must fill out an Advisor Agreement form, once per academic year, per club they advise.

Reasons to renew

Only up-to-date RSOs get:

  • CUB Event Space Waivers
  • Free CUB Meeting Room Use
  • Free Graphic Design & Videography
  • 20% off Event Catering
  • Finance and Event Planning Support