Events Registration

All Student Organization events should be registered through COUG Presence. You will find the in-person event requirements outlined within the event registration form. For virtual events, COUG Presence has integrated ZOOM events, so that your attendees in ZOOM will show up as having attended your event. Please contact us with any questions.

Types of events

Is your group planning a group meeting, an informational table, or an event? It is important to know the difference when filling out the event registration form.

Group meeting

A group meeting is when your RSO is only reserving a meeting room or classroom to conduct RSO business or hold informational sessions. No hazardous activities. If the meeting is open to non-members, no food or alcohol can be served.

Informational table

An informational table is designated as an event where groups are promoting their organization or a cause, by simple information dispersal (e.g. flyers, poster displays, word of mouth). No food, alcohol, or loud music.

Event

Any event that is more complex than simple information dispersal (e.g. performances, bake sales, banquets, athletic events, etc.--see "suggested time table" for additional event examples and event request submission timeline).

Timeline for requesting an event

Event type	Submission time
Information Tables Ex: Food / raffle / fundraising. Does not include info tables	2 Weeks
Events Ex: Simple events, events w/ food, events w/ 100+ people	3 Weeks
High-Risk Events Ex: Mechanical bulls, animals, athletic activities, etc.	4 Weeks
Events w/ Alcohol on campus Ex: Obtain a license or permit from WA State Liquor & Cannabis Board	7 Weeks

Free speech events

For protests, rallies, and other expressions of free speech to be held within two weeks, please email getinvolved@wsu.edu so we can help with event details and expedite your event approval.